Invoices sent late, or not at all
Billing waits for a quiet evening, so cash arrives weeks later than it should.
Finance and cash flow · Invoicing and cash-flow automation
Late payments cost time as well as cash. We set up invoicing that goes out the moment work is done, follows up politely on schedule, and stops as soon as the client pays.
Paid soonerNo awkward chasingA weekly aged-debt reportPayment links on every invoice
Best forThe BuilderSolopreneurs and freelancersThe OperatorEarly-stage founders and small team leads
The problem
Chasing feels awkward
Reminders depend on you finding the time and the right words.
No clear view of cash
You find out who owes what only when you sit down to check.
What's included
Every project is scoped to your business. These are the parts most clients need.
Invoice triggers
Invoices created when a job is marked done, a booking ends or a milestone is hit.
Reminder schedule
Friendly to firm reminders by email and WhatsApp, in your tone, that stop when paid.
Payment links
Card, EFT and instant payment options on every invoice and reminder.
Accounting sync
Payments reconciled in Xero, Sage, QuickBooks or Zoho Books.
Cash report
Who owes what, and for how long, in your inbox every Monday.
Statements
Monthly statements sent automatically to clients on account.
Pricing
Prices in US dollars, excluding VAT. Every project gets a fixed quote after a free discovery call. Typical timeline: one to three weeks.
Cash-flow automation
Invoicing, reminders and reporting, set up end to end.
$1,500 – $4,000once-off, excl. VAT
- Timeline
- One to three weeks.
- Quote
- Fixed, after a free 30-minute call
Included
- Invoice triggers from your workflow
- Reminder schedule and payment links
- Accounting sync
- Weekly cash report
After launch
Hosting, monitoring, fixes and small improvements every month, so what we build keeps working. Optional, and you can cancel any time.
Essential
For websites and simple setups
$150per month, excl. VAT
- Hosting, updates and backups
- Security monitoring
- Fixes within two working days
Growth
For businesses running automations
$400per month, excl. VAT
- Everything in Essential
- Automations monitored daily
- Two hours of changes a month
- A monthly report on what ran and what it saved
Systems
For portals, apps and connected systems
$900per month, excl. VAT
- Everything in Growth
- Priority support on WhatsApp and email
- Six hours of changes a month
- A quarterly review and roadmap
How it works
- 01
Discover
A free 30-minute call to map the busywork and agree a fixed quote.
- 02
Build
We design, build and connect everything, and show you progress as it comes together.
- 03
Run and improve
We hand it over, train your team, and keep improving it on a care plan.
Tools
We connect the platforms you have before suggesting anything new. Subscriptions stay in your own accounts.
- Xero
- Sage
- QuickBooks
- Zoho Books
- PayFast
- Yoco
- Stripe
- Paystack
- WhatsApp Business
Questions
Will reminders upset my clients?
They are written in your tone and start gently. Most clients appreciate a clear, polite nudge with a link to pay.
Does this work with my accounting system?
We work with Xero, Sage, QuickBooks and Zoho Books, and can connect most others through their APIs.
Can clients pay by EFT?
Yes. Payment links can offer card, EFT and instant payments depending on your provider.
Other services
Workflow automation
Forms, inbox, accounting, CRM and WhatsApp working together, so routine work runs itself.
From $800Business website
A custom site that looks established and turns visitors into enquiries.
From $3,500Experience website
Motion, 3D and interactive storytelling for brands that need to stand out.
From $12,000Book a free 30-minute discovery call. You leave with a clear plan and a fixed quote.
- Free 30-minute call
- Fixed quote before work starts
- Everything in your accounts